How to Access:
The app is available for both iOS and Android and can be found on the applicable app store, simply search for Timeco on your mobile device or follow the links below.
Please be aware, that in some cases your company may need you to punch from a specific location, or to take pictures of receipts for expense purposes. In this case when you first run the app, it will ask permission to use your camera and GPS signal for these purposes.
If you do not allow access, the app will not function in this regard, and you would need to adjust your permission settings for it to function.
Username: Company Identifier/First Initial and Last name. Please speak to your payroll/HR admin to determine your Company Identifier. For example, ABC123/JSMITH
Password: the date of birth in the MYYYY format. For example, February 1970 would be 21970 (do not include leading zeros on single digits, or the day, only month and year).
If an employee forgets their password, they may select and it will be emailed to them using the email address that we have on file (entered upon hire). If the employee is not receiving an email, it is possible that one has not been populated for them in Timeco.
Dashboard (home page, by default)
From the Dashboard, an employee may quickly punch for today by using the Add Punch button, or they may use the arrows at the top right/left to review past/future days:
Scrolling down on the dashboard will allow the employee to see their Schedule, and other metrics for the current and prior pay period.
Additional Employee Options
Employees may select their ‘person’ icon at the top right corner to display other options that they may have access to.
Please note, not all options may be enabled for your company.
Like the Dashboard, an employee may punch, and review all punch times in a more detailed view:
An employee may also enter some comments in the comments box along with the punch. The employee’s supervisor will see these comments when approving the timecard.
If an employee works in various “Work Segments” throughout the day, they may change the Position or Project fields as seen below.
Please note, the names of the segments will change, depending on the company setup. For example, an employee may see Location, Department, Job, Division, etc.
*Important Note* – if an employee is already punched in for the day, changing the Segment will clock them out and back in. There is no need to punch out first. By changing the work segment, an employee will effectively ‘move’ to the alternate work area:
An employee may review their punch history by clicking the Pay Date Range at the top right of the timecard:
An employee may click Submit and sign the timecard digitally. By submitting the timecard, the employee is agreeing that it is accurate and correct to the best of their knowledge at this date and time.
This area will allow employees to review the hours that they are supposed to be working Daily/Weekly/Monthly. These scheduled hours are entered by the supervisor or system admin.
- If an employee does not punch in/out as expected, it may trigger an exception that the supervisor can see (Late/Early Arrival/Departure or Absent). The triggering of these rules would depend on the setup of each company.
If an employee works outside of their scheduled time, an exception will be flagged on the timecard. For example a Late Arrival (L):
Missing Punch Correction:
If an employee forgets to punch in or out, they may submit a missing punch request to be approved by their supervisor. Note, this is sent to their main supervisor in Timeco.
My Leave Request:
This section allows an employee to review and submit time off requests.
Available Hours Icon – allows an employee to view their current balance (as of this very moment) and click the small calendar icon to review the history associated with this leave request category:
The My Current Request area allows the employee to review current, future, and previous time-off requests.
An employee may cancel their request if the request remains submitted (unapproved) or even if the request was approved already. To cancel a request, select requested date, and click the Cancel icon () in the right column (scroll right).
New Request – click the button to submit a new request.
- Choose the Leave Request Type for Vacation, PTO, Sick, etc. This depends on the options available to the employee.
- Select the calendar iconthen select the days via the calendar popup.
- Ensure the proper hours are entered per day in the form:
- Select and the request will be emailed to the supervisor(s) for approval.
- The employee may track this request from the My Leave Request area, and they will also be notified by email once the request is approved/declined.