This document will walk you through the process of exporting your hours from the Timeco system into the PrismHR system.
Prior to exporting your hours, we recommend navigating to Timecard - Approvals to verify that all hours are correct, and to approve the timecards.
This area is especially helpful to see if there were any missed punches.
Once the Approvals area is blank, it means all timecards are approved. When viewing this area, you will only see the Un-approved timecards.
Once your timecards are approved, navigate to the Gear icon - PrismHR
- As seen in the image below, use the Pay Rules filter, for example if you have two different pay periods, or if you keep temporary employees in the system.
- Ensure that you are looking at the correct pay period (generally the previous).
- Ensure the proper Prism Template is selected (usually there is only one).
- Click the Preview Payroll Hours button.
Ensure that the proper data is visible in the Payroll Preview.
In the PrismHR Batch menu, select the appropriate mapping, click the Upload Payroll button, and the pop-up confirmation window to follow.
Once the upload is complete, ensure that you have an Accepted message in the Upload Status column.
Your hours are now in payroll and are ready to be processed!